Talent Acquisition Coordinator, Systems and Data - Temporary assignment

Company Description

THE EXECUTIVE DIRECTORATE (EXD)

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General.  Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid.  As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide compliance and risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE HUMAN RESOURCES MANAGEMENT SERVICE (EXD/HRM)

Within the OECD’s Executive Directorate (EXD), the Human Resource Management Service (HRM) is responsible for providing stewardship of the Organisation’s human capital on behalf of the Secretary-General, with three divisions – the HR Operations Group (HRO), the Client Services Group (CSG) and the Talent Management and Analytics Group (TMA) contributing to the Service’s mission.

CSG acts as the point of contact for all people management matters including recruitment, workforce and performance management, as well as being responsible for the deployment of HR policies and any related change management throughout the Organisation.

CSG is looking for a Talent Acquisition Coordinator, systems and data, to our Talent Acquisition (TA) team who will report to a TA Manager.  The Talent Acquisition Coordinator will be responsible for a wide range of activities supporting the TA team including recruitment support, project support, recruitment systems and data management. We are looking for enthusiastic and motivated candidates with relevant experience in recruitment, systems and data, who are interested in working in a diverse, multi-cultural and dynamic environment. 

Job Description

Main Responsibilities  

Recruitment Support

• Manage recruitment support requests from relevant stakeholders, including panel report submissions and assessment creation.
• Manage and coordinate recruitment-related tasks across a range of related tools and platforms (e.g. SmartRecruiters, Maki, etc.) ensuring operational efficiency. Provide user support to key stakeholder groups relating to recruitment tasks and tools, in collaboration with the HR Systems team.
• Assist with, and contribute to, recruitment-focused projects and associated deliverables.
• Provide support for sourcing and outreach-related processes, as necessary.

Data and System Support

• Oversee the integrity and maintenance of recruitment data, working closely with the recruiters, HR Systems and People & Analytics teams to ensure accuracy and alignment;
• Contribute to the preparation of regular recruitment data reports, presentations and insights for operational purposes
• Serve as the TA team’s primary point of contact for all recruitment system related matters and coordinate with the product owners as necessary.
• Lead data cleaning initiatives and engage closely with relevant recruiters and counterparts to ensure correct reflection of recruitment data.
• Stay abreast and proactively identify areas of improvement for HR recruitment systems related matters and user experience.  
• Participate in system implementations project.

Continuous learning and process improvement 

• Initiate and/or manage process improvement projects and initiatives to deliver greater efficiency and/or effectiveness, particularly using digitalisation and/or automation.
• Guide, train, and support Talent Acquisition colleagues in areas of HR systems, recruitment data management and draft process documentation, as necessary.
• Pro-actively suggest improvements to existing recruitment processes, workflows and working methods when applicable.
• Adopt a continuous learning approach about evolving corporate systems and procedures and other relevant IT tools.
• Keep abreast of the relevant HR rules pertaining to assigned workflows.

Qualifications

Ideal Candidate Profile

Academic Background

• University degree, preferably with training in human resource management.

Professional Background

• As least 2 years of professional experience working with recruitment systems processes as well as solid experience working with recruitment data and reporting.
•  Experience in candidate sourcing and outreach would be an advantage. Experience in Human Resource management in an international organisation, or international private-sector setting, would be an advantage.
• Proven experience working with different stakeholders and strong skills in client relationship management.
• Good knowledge and understanding of human resources (HR) management policies, procedures and practices, or the ability and willingness to acquire this knowledge rapidly.  
• Strong organisation and time management skills.
• Excellent written and verbal communication skills, including solid drafting skills.

Tools  

• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint,Power BI), including strong skills in Microsoft Excel (pivot tables, graphs, etc.).
• Knowledge of HR recruitment software would be an advantage (i.e. SmartRecruiters, Maki, or other Application Tracking Systems (ATS)).

Languages 

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Additional Information

Closing Date

• This vacancy should be filled as soon as possible, and applications should reach us no later than 9 September 2025, 23h59 (Paris time).

What the OECD offers

• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities.
• Click here to learn more about what we offer and why the OECD is a great place to work.  
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.        

Contract Duration 

• 12 months (renewable). 
• Ideal start date: As soon as possible.

Salary Information  

• Salary and conditions will depend on her/his status (temporary staff or official).  
• For temporary staff, salary at EUR 2770.