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Skillshare

south africa

Part-Time Executive Assistant & Sales Support (Cybersecurity Consulting)

part-timeRemote$700 - $700
remote
executive assistant
cybersecurity
sales support
virtual assistant

About the Company

A boutique cybersecurity consulting practice specializing in risk assessment and risk investigations is looking for a part-time Executive Assistant & Sales Support VA. The founder works directly with clients across industries and now needs structured, reliable support to stay on top of leads, follow-ups, research, and scheduling as the business scales. This is a lean, high-trust environment where every hour counts and quality of thinking matters more than volume of output.

Role Overview

We’re looking for a sharp, detail-oriented Virtual Assistant who can blend light sales operations, research, and executive admin. You’ll help keep the pipeline organized, clients engaged and the founder’s time focused on high-value work, not follow-ups and admin.

What You’ll Be Doing

Lead & Market Support

  • Building lead lists with:
    • Company names
    • Industries
    • Decision-maker info (titles, roles)
    • Relevant contact details (email, LinkedIn, etc.)

  • Gathering competitor data to support:
    • Positioning and messaging
    • Pricing insights
    • Proposal and slide preparation CRM & Pipeline Management

CRM & Pipeline Management

  • Updating CRM records (HubSpot) with:
    • Call notes and key takeaways
    • Next steps and follow-up dates
    • Deal stage and timelines

Keeping the pipeline clean, accurate, and up to date so the founder always knows “what’s next” for every account.

 

Scheduling & Coordination

  • Scheduling client calls across time zones and managing availability
  • Coordinating meetings, sending calendar invites, and sharing links/materials ahead of time
  • Tracking who needs a follow-up, when, and on which channel Documents, Decks & Light Ops

Documents, Decks & Light Ops

  • Formatting decks and documents using:
    • Existing branded templates
    • The founder’s preferred AI deck tool (Gamma) and cleaning up final outputs
  • Handling email follow-ups and light correspondence, such as:
    • “Checking in” emails
    • Simple client responses based on existing templates or guidance
    • Polite nudges when replies are overdue

  • Tracking receipts and compiling simple expense reports (no complex bookkeeping)

Tools You’ll Use

  • HubSpot (CRM) – must be comfortable learning and navigating it
  • Gamma (AI presentation tool) – training provided; should be tech-comfortable
  • Standard productivity tools (e.g. Google Workspace / Microsoft 365, calendar, email, spreadsheets)

Must-Have Qualifications

Experience

  • At least 3 years in a VA, Executive Assistant, Sales Support, or Operations Support role
  • Comfortable working with consultants, founders, or small teams

Skills & Strengths:

  • Strong research skills (finding accurate company & contact info online)
  • Solid understanding of CRM usage (updating fields, notes, stages, tasks)
  • Excellent written English for professional email follow-ups and notes
  • Strong organization and attention to detail – you notice missing fields, broken links, and unclear next steps
  • Ability to prioritize and manage a 10-hour weekly workload for maximum impact
  • High discretion and confidentiality (cybersecurity context, sensitive client work)

Availability & Work Style

  • Able to work EST-friendly hours in consistent blocks (e.g. 2–4 hours a day, Mon–Thu)
  • Proactive, self-directed, and comfortable asking clarifying questions when needed
  • Reliable internet and a quiet, professional work environment

Nice-to-Haves

  • Experience supporting B2B consulting, cybersecurity, or technology businesses
  • Prior hands-on experience with HubSpot specifically
  • Experience with lead generation, outbound research, or SDR support
  • Familiarity with slide design or light formatting in PowerPoint/Google Slides

What Success Looks Like (First 60–90 Days)

  • The founder’s pipeline and CRM are always up to date, with clear next steps and timelines.
  • Lead lists are accurate, well-structured, and ready to use for outreach or campaigns.
  • Client meetings are smoothly scheduled, with far fewer dropped or delayed follow-ups.
  • Decks and documents arrive to clients on time and on brand.
  • The founder feels a clear difference in mental load, with more time for deep work and client delivery

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM