Part-Time Executive Assistant & Sales Support (Cybersecurity Consulting)

About the Company

A boutique cybersecurity consulting practice specializing in risk assessment and risk investigations is looking for a part-time Executive Assistant & Sales Support VA. The founder works directly with clients across industries and now needs structured, reliable support to stay on top of leads, follow-ups, research, and scheduling as the business scales. This is a lean, high-trust environment where every hour counts and quality of thinking matters more than volume of output.

Role Overview

We’re looking for a sharp, detail-oriented Virtual Assistant who can blend light sales operations, research, and executive admin. You’ll help keep the pipeline organized, clients engaged and the founder’s time focused on high-value work, not follow-ups and admin.

What You’ll Be Doing

Lead & Market Support

• Building lead lists with:
• Company names
• Industries
• Decision-maker info (titles, roles)
• Relevant contact details (email, LinkedIn, etc.)

• Gathering competitor data to support:
• Positioning and messaging
• Pricing insights
• Proposal and slide preparation CRM & Pipeline Management

CRM & Pipeline Management

• Updating CRM records (HubSpot) with:
• Call notes and key takeaways
• Next steps and follow-up dates
• Deal stage and timelines

Keeping the pipeline clean, accurate, and up to date so the founder always knows “what’s next” for every account.

 

Scheduling & Coordination

• Scheduling client calls across time zones and managing availability
• Coordinating meetings, sending calendar invites, and sharing links/materials ahead of time
• Tracking who needs a follow-up, when, and on which channel Documents, Decks & Light Ops

Documents, Decks & Light Ops

• Formatting decks and documents using:
• Existing branded templates
• The founder’s preferred AI deck tool (Gamma) and cleaning up final outputs

• Handling email follow-ups and light correspondence, such as:
• “Checking in” emails
• Simple client responses based on existing templates or guidance
• Polite nudges when replies are overdue

• Tracking receipts and compiling simple expense reports (no complex bookkeeping)

Tools You’ll Use

• HubSpot (CRM) – must be comfortable learning and navigating it
• Gamma (AI presentation tool) – training provided; should be tech-comfortable
• Standard productivity tools (e.g. Google Workspace / Microsoft 365, calendar, email, spreadsheets)

Must-Have Qualifications

Experience

• At least 3 years in a VA, Executive Assistant, Sales Support, or Operations Support role
• Comfortable working with consultants, founders, or small teams

Skills & Strengths:

• Strong research skills (finding accurate company & contact info online)
• Solid understanding of CRM usage (updating fields, notes, stages, tasks)
• Excellent written English for professional email follow-ups and notes
• Strong organization and attention to detail – you notice missing fields, broken links, and unclear next steps
• Ability to prioritize and manage a 10-hour weekly workload for maximum impact
• High discretion and confidentiality (cybersecurity context, sensitive client work)

Availability & Work Style

• Able to work EST-friendly hours in consistent blocks (e.g. 2–4 hours a day, Mon–Thu)
• Proactive, self-directed, and comfortable asking clarifying questions when needed
• Reliable internet and a quiet, professional work environment

Nice-to-Haves

• Experience supporting B2B consulting, cybersecurity, or technology businesses
• Prior hands-on experience with HubSpot specifically
• Experience with lead generation, outbound research, or SDR support
• Familiarity with slide design or light formatting in PowerPoint/Google Slides

What Success Looks Like (First 60–90 Days)

• The founder’s pipeline and CRM are always up to date, with clear next steps and timelines.
• Lead lists are accurate, well-structured, and ready to use for outreach or campaigns.
• Client meetings are smoothly scheduled, with far fewer dropped or delayed follow-ups.
• Decks and documents arrive to clients on time and on brand.
• The founder feels a clear difference in mental load, with more time for deep work and client delivery

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM